ICSIS

Irosin Central School Information System

Frequently Asked Questions

Privacy Policies

Introduction

At Irosin Central School Information System (ICSIS), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, protect, and manage your data in compliance with applicable laws and regulations. By using ICSIS, you agree to the practices described in this policy.

Data Collection

We collect personal information necessary to provide our services, including:

  • Registration Information: Name, email, contact number, and relationship details (for parents/guardians)
  • Profile Pictures: Captured via face detection during registration for verification purposes
  • Identification Documents: Government-issued IDs submitted for verification
  • Usage Data: Login activity, interactions (comments, reactions), and group memberships
  • Device Information: Browser type, IP address, and device details for security and analytics

All data collection is performed with user consent and follows strict verification processes to ensure authenticity.

Data Usage

Your personal information is used to:

  • Provide access to ICSIS features and services
  • Verify user identities and maintain account security
  • Facilitate communication between students, parents, teachers, and alumni
  • Display member information for community engagement and transparency
  • Send notifications about news, announcements, and events
  • Moderate content and maintain a respectful community environment
  • Improve system functionality and user experience

Data Protection and Security

We implement comprehensive security measures to protect your data:

  • Secure Login: Encrypted authentication and password protection
  • Role-Based Access Control: Users can only access information appropriate to their role
  • AI Comment Moderation: Automated filtering of inappropriate content
  • Regular System Updates: Ongoing security patches and improvements
  • Data Encryption: All sensitive data is encrypted in transit and at rest
  • Access Restrictions: Only registered and logged-in users can view member information

We regularly audit our systems and update our security practices to address emerging threats.

Your Rights and Choices

You have the following rights regarding your personal information:

  • Access and Update: You can view and update most profile information, except name and contact number which require formal requests
  • Data Portability: Request a copy of your personal data in a structured format
  • Data Deletion: Request deletion of your account and associated data, subject to legal and operational requirements
  • Consent Withdrawal: Opt-out of non-essential communications and data processing
  • Complaint Filing: Report privacy concerns to our data protection officer

To exercise these rights or make changes to restricted fields, please contact the school administration or IT coordinator.

Face Detection and Biometric Data

Our face detection feature is used solely for user verification during registration:

  • Local Processing: Face detection occurs entirely in your browser; no data is sent to external servers
  • Limited Use: Facial data is only used for identity verification and profile picture capture
  • No Third-Party Sharing: We do not share facial recognition data with any third-party services
  • Data Retention: Facial images are securely stored and used only for account verification purposes
  • Consent Required: Camera access and face detection require explicit user permission

This feature enhances security by preventing fake accounts while maintaining user privacy.

Community Information Display

To foster transparency and community engagement, member information (students, parents, teachers, alumni) is displayed within ICSIS. This visibility:

  • Helps users connect with peers and access relevant group features
  • Supports accurate record-keeping and communication
  • Is restricted to registered, logged-in users only
  • Includes privacy measures to protect sensitive personal data

We balance community benefits with privacy protection, ensuring that only necessary information is shared.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

  • ICSIS Help Desk: Available through the portal's support section
  • School IT Coordinator: Contact information available in the About Us section
  • Data Protection Officer: Reach out via the school's administration office

We are committed to addressing your privacy concerns promptly and transparently.

Policy Updates

This Privacy Policy may be updated periodically to reflect changes in our practices or legal requirements. We will notify users of significant changes through the ICSIS portal or via email. Continued use of ICSIS after updates constitutes acceptance of the revised policy.

Last updated: November 2025

Terms and Conditions

Acceptance of Terms

By accessing and using the Irosin Central School Information System (ICSIS), you accept and agree to be bound by the terms and provision of this agreement. If you do not agree to abide by the above, please do not use this service.

User Eligibility and Registration

ICSIS is available to:

  • Currently enrolled students of Irosin Central School
  • Parents or guardians of enrolled students
  • Graduates of Irosin Central School
  • School teachers and administrative staff

Students are pre-registered by school administrators. Parents and graduates must register themselves and provide valid identification for verification. All users must complete the face detection verification process during registration.

User Responsibilities and Conduct

Users agree to:

  • Provide accurate and truthful information during registration and profile updates
  • Maintain the confidentiality of login credentials and account access
  • Use the system only for lawful purposes related to school communication and information sharing
  • Respect the rights and privacy of other users
  • Follow community guidelines and school policies
  • Report any technical issues or security concerns promptly

Users are prohibited from:

  • Sharing account credentials with others
  • Posting inappropriate, offensive, or harmful content
  • Attempting to access unauthorized areas or data
  • Using the system for commercial purposes or spam
  • Impersonating other users or providing false information

Content Guidelines and Moderation

ICSIS employs AI-powered content moderation to maintain a respectful community environment. Comments and posts are automatically scanned for:

  • Rude, offensive, or inappropriate language
  • Harmful or discriminatory content
  • Spam or irrelevant posts
  • Violations of school policies

Violating content may be removed, and repeated violations may result in temporary or permanent suspension of commenting privileges or account access. Users are responsible for the content they post and engage with.

Group Membership and Access Control

Groups are created and managed by school administrators and teachers to organize community discussions and information sharing. Users may request to join groups, but membership requires administrative approval. Group access controls ensure that:

  • Only approved members can view group-specific announcements and events
  • News posts remain publicly accessible to all users
  • Group discussions stay relevant to the intended community

Users must respect group purposes and maintain appropriate conduct within group spaces.

Account Security and Identity Verification

Account security is maintained through:

  • Mandatory face detection verification during registration
  • Document verification for parents and graduates
  • Secure login procedures and password requirements
  • Regular security audits and system updates

Users must immediately report any suspected unauthorized access to their accounts. The school reserves the right to verify user identities at any time and suspend accounts that cannot be properly verified.

Service Availability and Technical Support

ICSIS strives to provide reliable access to the platform, but service availability may be affected by:

  • Scheduled maintenance periods
  • Technical issues or system updates
  • Internet connectivity problems
  • Force majeure events beyond our control

Technical support is available through the ICSIS Help Desk and school IT coordinator. Users experiencing technical difficulties should contact support immediately for assistance.

Limitation of Liability

ICSIS and Irosin Central School provide the platform "as is" without warranties of any kind. We are not liable for:

  • Indirect, incidental, or consequential damages
  • Loss of data or information
  • Service interruptions or technical issues
  • User-generated content or interactions

Users assume all responsibility for their use of the platform and interactions with other users.

Account Termination

The school reserves the right to suspend or terminate user accounts for violations of these terms, school policies, or inappropriate conduct. Users may also request account deletion at any time. Upon termination:

  • Access to the platform will be immediately revoked
  • User data may be retained for legal or administrative purposes
  • Some data may be permanently deleted based on retention policies

Governing Law and Dispute Resolution

These terms are governed by the laws of the Republic of the Philippines. Any disputes arising from the use of ICSIS will be resolved through the school's administrative procedures and, if necessary, through appropriate legal channels.

Updates to Terms and Conditions

These terms may be updated periodically to reflect changes in school policies, legal requirements, or system functionality. Users will be notified of significant changes through the platform or via email. Continued use of ICSIS after updates constitutes acceptance of the revised terms.

Last updated: November 2025

Contact Information

For questions about these Terms and Conditions or to report violations, please contact:

  • ICSIS Help Desk: Available through the portal's support section
  • School Administration: Contact the principal's office for policy-related concerns
  • IT Coordinator: For technical and access-related issues